Event Overview
Couple
Julia & Mateus
Date
Friday, August 21, 2026
Venue
Wanderlust Okto
Guest Count
63 + vendors
Coordinator
Joyce Otero Weddings
Contact Phone
Julia: 407-616-5937
Emails
julia.pistoia@gmail.com | mpintor2202@gmail.com
Timeline
8:00 AM – 10:00 PM
Rehearsal
August 20 at 4:30 PM
⚠️ Dietary Restrictions
1 guest dairy/egg allergy · 1 pescetarian · 1 vegetarian · 3 shrimp allergies
Vendor Team
Wedding Day Timeline
Access to property (estate house)
Photo Details & Getting Ready Photos
Guest arrival — Escort to ceremony area
Ceremony begins
Cocktail Hour (outdoor by indoor space)
Appetizers provided by Erik
Escort guests indoors for reception
Grand Entrance | Wedding Party & Newlyweds
First Dances (B & G, B & FOB, G & MOG)
Welcome Speech by Groom, MOG, MOB & Bouquet Dedication
Buffet Dinner
Cake Cutting — ANNOUNCED
Photo Dash
Party — Dance Floor Opens
Fireball moment (before photos leave @ 8PM)
Last Song
Party Over
Cleanup & Teardown
Setup Details
Ceremony Setup — Tree
- Reserve 1st row on each side for immediate family: YES
- Ceremony Table: YES | Arch: NONE
- In Memory Chair: sign provided by bride's side
Cocktail Area Setup — Outdoor Bar by Indoor Space
- Cocktail tables with WHITE linen
- Appetizers provided by Erik
Reception Setup — Indoor Space
- (3) Rectangular + (4) Round Tables — diagram with numbered tables & # of guests per table
- Chairs: House with black pads
- Linens: Ivory (provided by decorator)
- House Linen Napkins: WHITE
- Charger Plates: NO (Aidee providing)
- Buffet will be on 2 Rectangle Tables: Indoor with WHITE linens
- Sweetheart Table: NO
- DJ: Provides own table
- Welcome Table: GOLD Rectangular Table with linen (guestbook, cardbox, favors)
- Cake & Dessert Table: Rustic Large White Wood (focal point with backdrop and florals)
- Bar: Outside during cocktail hour & reception indoor venue space
Wedding Party — Processional Order
Wedding Day Menu
Dietary restrictions: 1 dairy/egg allergy · 1 pescetarian · 1 vegetarian · 3 shrimp allergies
Items Provided
Couple Will Provide
- 24 Reserved seating signs (one per chair, expect leftovers)
- 1 In memory sign for ceremony
- 1 Tule to be used on chair with in memory sign
- 2 Vows books
- 100 Fans to be placed at each chair for ceremony (expect leftovers)
- 65 Throw me petals bags to be placed at each chair for ceremony
- 2 Woven baskets with petals for flower siblings
- 1 Guestbook
- 1 Cardbox
- 2 Guestbook signs
- 1 Honeymoon sign for guestbook table
- 30 Advice and wishes cards for guestbook table
- 6 Pens for guestbook table
- 3 Rolls of glue tape for guestbook table
- 2 Rolls of glue dots for guestbook table
- 2 Sheets of glue corners for guestbook table
- 2 Polaroid cameras (guestbook table & officiant table)
- 10 Packs of polaroid film for guestbook table
- 1 Box for polaroid film for guestbook table
- 1 Photo cord for guestbook table backdrop
- 80 Polaroid photos of couple to be placed on photo cord
- 1 Polaroid holder for cake topper
- 1 20x30 framed seating chart sign
- 1 Painting welcome sign
- 2 Bar signs
- 2 Just married sunglasses for couple at the party
- 1 Fire extinguisher drink dispenser
- 60 LED glasses to be passed during party
- 1 Cake plate for newlyweds
Wanderlust to Provide
- Tables
- WHITE linens for cocktail tables
- WHITE linen napkins
- Flatware
- Glassware
- China
- Gold chargers
- NO champagne flutes
Last Modified: August 13, 2026
Created by The Gem Firm for Okto Hospitality Group