Event Overview
Couple
James & Marcela
Date
Saturday, July 11, 2026
Venue
Wanderlust Okto
Guest Count
101 + vendors
Coordinator
Joyce Otero Weddings
Contact Phone
James: 352-408-9734
jlpancari@gmail.com
Timeline
8:00 AM – 10:00 PM
Rehearsal
No rehearsal — Day of will run through with wedding party
Vendor Team
Wedding Day Timeline
Access to property
Photo Details & Getting Ready Photos (off property)
Guest arrival — Escort to ceremony area
Ceremony begins
Cocktail Hour (outdoor by indoor space)
Appetizers provided by client (snack bags)
Escort guests indoors for reception
Grand Entrance — Wedding Party & Newlyweds
First Dances (B & G, B & FOB, G & MOG, B-MOB… surprise)
Champagne Toasts (BM, MOH, Bridesmaid)
Photo Dash
Blessing by Daryl (Pastor) followed by Buffet Dinner
Cake Cutting — ANNOUNCED
Party — Dance floor opens
Bouquet & Ball Toss
Send Off — Sparklers
Party Over
Cleanup & Teardown
Setup Details
Ceremony Setup — Lily Pond
- Reserve 1st row on each side for immediate family: YES
- Ceremony Table: YES (Foot Washing Ceremony — hightop with white linen, need a chair)
- REMOVE Hexagon (client providing cross for ceremony)
- In Memory Chair with covering (right side)
Cocktail Area Setup — Outdoor Bar by Indoor Space
- Cocktail tables with WHITE linen
Reception Setup — Indoor Space
- (10) Round Tables — diagram with numbered tables & # of guests per table
- Two tables on either side of sweetheart table, six tables across with DJ
- Linens: WHITE | House Linen Napkins: WHITE
- Charger Plates: GOLD
- Buffet will be on Bar: Indoor
- Sweetheart Table: YES — White Wood (Smaller)
- DJ: Provides own table
- Welcome Table: GOLD Rectangular Table (guestbook, cardbox, favors)
- Cake Table: Provided by Aidee
- Bar: Outside during cocktail hour & reception indoor venue space
Wedding Party
Groomsmen
Brandon, Nick, Andrew, Zach (BM)
Bridesmaids
Liz, Michelle, Tehani, Ayling (MOH)
Parents of Bride
Zoila / Jorge (Mother / Father)
Parents of Groom
Terri / James / Shawna (Mother / Father / Stepmother)
Processional Order
Wedding Day Menu
Meats
Pasta
Sides
Items Provided
Couple Will Provide
- Reserved seating signs
- Card box
- In memory chair cover with frames for ceremony
- Guestbook
- Cake cutting knives/server
- Table numbers
- Seating chart
- Vows book
- White fans (welcome table)
- Possibly honeymoon fund QR code
- Honey jar favors
- Appetizers — snack bags
- Cake plates for cake
- Foot wash ceremony items
- Cards to be given to parents & in-laws (during reception)
- Cross for Ceremony (8 ft)
Wanderlust to Provide
- Tables
- WHITE linens
- WHITE linen napkins
- Flatware
- Glassware
- Champagne flutes
- China
- Gold chargers
Other Details
Dietary Restrictions
No
Guests Needing Assistance
No
Last Modified: July 6, 2026
Created by The Gem Firm for Okto Hospitality Group